EEMAX GLOBAL

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EEMA Member (Rs. 10000 + GST per application)

Non Member (Rs. 12500 + GST per application)

I hereby agree and confirm to the rules and regulations of the awards

I acknowledge that failure to meet any of the specified rules and regulations, including but not limited to submission guidelines and eligibility criteria, will result in disqualification of my entry from the awards.

I understand that it is my responsibility to ensure that the entry fee is credited before the specified deadline. Failure to do so will result in automatic disqualification of my entry, and no refunds will be issued.

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EEMAX Awards 2023: Rules and Regulations

Who can apply?

EEMAX Global Awards 2023 are open for all experiential projects and stakeholders in the event and entertainment management industry.

Note: All EEMA members must have cleared their dues till March 31, 2023 to be eligible for EEMA member rates. If the dues are not cleared till March 31, 2023, the member will not be eligible for EEMA member rates and will have to pay non-EEMA member rates.

How to register?

The participants can register themselves by clicking on ‘Apply now’ on EEMAX Global 2023 website or visit https://eemax.eemaindia.com/register
After clicking on Apply now, the participants will be redirected to the registration page
The participant needs to select if they are an EEMA member or a non-EEMA member
In case the participant selects ‘EEMA Member, then the participant must select the name of the company from the drop down and provide details such as name, email ID, phone number
In case the participant selects ‘Non-Member’ then the participant will be required to fill the details to proceed further
The participant must set a password during the registration process
The participants must acknowledge the T&Cs

How to submit the nomination?

After successfully completing the registration process, the participant can login in using the registered email ID and password to commence the nomination process. After login, the participant will have an option to select the segment(s) and category(s) of their choice (option to choose multiple categories is available)

After selecting the segment(s) and the category(s) of their choice, the participant will have to make the payment before proceeding further. Please note: the fee is non-refundable once the payment is completed.

After completing the payment, the participant will be redirected to the application form to complete their nomination.

There are 4 sections to complete the application form:

Participant Details: In this section, the participant needs to fill the following details:
- Mobile Number
- Email Id
- Name of Agency / Organization
- Contact Person Name
- If the participant is an EEMA member, then they must confirm if their dues have been cleared till March 31, 2023
- Designation
Case study: This section consists of the following questions:
- Name of the event/ campaign
- Date: Start date and end date of the event
- Brief: Explain the brief / objective of the event, mention the target audience and the ask from the client (Word Limit- 100 Words)
- Concept: Strategy / USP / Solution to the client ask (Word Limit- 200 Words)
- Execution: Detailed Execution of the concept / strategy and on ground implementation of the event / activation (Word Limit- 300 Words)
- Results: What was the impact of the event and provide quantifiable results achieved (Word Limit- 200 Words)
  
  A crisp and to-the-point write-up is required for evaluation. It is mandatory to answer all the questions in this section, and the answers must be in English.
Supportings: In this section, the participant must upload the below files to support their nomination.
1. Story Bord: it is mandatory to attach a story board which consists of pictures and details capturing the key highlights of the nominated event/campaign. The format of story board must be JPEG / PDF (A3 Size soft copy), and the size of the file must be less than 15 MB
2. Audio Video file (AV): the AV must highlight key aspects of the event/campaign. The length of the AV must be less than 3 minutes, format must be MP4, and size must be 300 MB.
Note:
- For categories in which the submission of AV is optional, we would encourage the participant to submit an AV for the jury to understand the entry better
- AV must reflect and support the details provided in the nomination form and storyboard
- Agency branding should NOT be present in the case study, story board or in the AV
- Any mention or indication of agency branding, or identification could lead to disqualification of the entry
Client Details: In this section, the participants are required to submit the following details of their client:
- Client Organization name
- Name of the client
- Designation
- Email ID
- Mobile number

What is the client approval process?

An approval from the client is required to confirm that the participant was associated with the nominated event/ campaign
Once the participant submits the application form consisting of the above 4 sections, an automated mail will be sent to the client’s email ID for confirmation
A copy of the client approval mail will be sent on the registered email ID of the participant for reference
The mail will consist of the case study section along with the supportings submitted by the participant
At the bottom of the mail, the client will have an option to approve/ reject the nominated event/ campaign
The client has the authority to click on approve and provide their confirmation for the nominated event/ campaign
However, if the client rejects the nominated event/ campaign then that nomination will be disqualified
A mail will be sent to the participant once the client approves/ rejects their nomination
Participants are advised to inform their clients beforehand about the receipt of this mail so that they reply at the earliest

How to submit/ save the nomination as draft?

Once the participant has filled all the details and uploaded the necessary supportings, they can either save the entry as draft or submit their nomination. If the participant saves the nomination as draft, then can edit / modify the details and supportings. However,

once the nomination is submitted, the details and supportings cannot be edited/ modified

Once the participant clicks on the SUBMIT button, a page will appear mentioning that their application has been submitted successfully. A reference number will also be mentioned which shall be used for any communication.

What is the eligibility Criteria?

Events / campaigns must be commercially launched between April 01, 2022, to March 31, 2023, or a major part of the campaign must fall in the above-mentioned period
Participant can apply only once for an event / campaign in a category; however, they can nominate the same event/ campaign in multiple categories

Note:

The Awards management may modify the eligibility criteria from time to time with retrospective effect, without prior written notification
At any time, if any information provided by a participant is found to be incorrect/false in any manner, then the nomination will be disqualified from the awards
After the conclusion of the award ceremony, if any information provided by a participant is found to be incorrect/false in any manner, then the nomination will be liable to return the award

Who are the process advisors and their role?

Ernst and Young LLP (EY) has been appointed as the “Process Advisors” for the awards.

The jury evaluation and winner determination process will be independently managed by EY. Based on the eligibility criteria, EY will share the qualified entries with the jury for evaluation.

An independent jury panel will be invited to complete the evaluation process. The jury will consist of eminent leaders/ personalities from the industry. EY will tabulate the scores provided by the jury to determine the winners and will be held in confidence till the awards ceremony. There can be up to 3 winners in each category i.e., Gold, Silver, and Bronze.

When is the last day to submit the nomination?

The last date to submit your nomination will be July 31, 2023. We strongly encourage participants to submit their nominations before the last date to ensure their entries are received and considered in a timely manner.

What is the nomination fee?

Entry Fee for Awards are as follows:

Rs 7500 per entry for EEMA Members with all dues paid

Rs 10,000 per entry for Non EEMA members (or EEMA member with unpaid dues

Payment for all nominations must be made online through the portal
A payment receipt will be generated and emailed on your registered email ID based on your invoice amount
If you are applying in multiple categories, you can make an aggregate payment for multiple nominations
Once the payment has been completed, the fee becomes non-refundable.

Whom to contact?
Participants will have WhatsApp support functionality on the website and their login dashboard for any doubts which are unclear as to the terms or any element of the Awards or have any queries/concerns pertaining to the Awards. The awards management shall endeavour to the best of its ability to respond thereto.